Solidarites International Job Circular on July 2017

Logistics Officer

Solidarites International

Vacancy
  • 01
Job Context
  • ORG CHART POSITION (reporting and functional relationships)
  • Line manager: Logistics Coordinator
  • Functional manager: Logistics Coordinator
  • Affectation: Dhaka, Bangladesh
  • Start of the activities: August 2017
  • Duration of the contract: 5 Months (with possibility of extension)
Job Description / Responsibility
  • The logistics officer carries out the purchases, stock handling and office maintenance for the structure of the coordination and tasks handled at the coordination for the base of the mission. He/she is one of the guarantors for implementing and respecting Solidarités International logistics procedures. He/she is responsible for filing and archiving logistics documents linked to purchases and stocks.
  • Logistics Officer will engage in:
  • Knowledge and monitoring of the market:
  • -Take part in the analysis of the local purchasing environment
  • – Update price lists and supplier files
  • Supply Management:
  • – Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
  • – Generate monthly IOF for the coordination
  • – Implement purchases for coordination and the bases while respecting the rules and approval procedures established by donors and Solidarités International
  • – Ensure that products purchased correspond to the requirements of the purchase officer’s requirements in terms of quantity and quality
  • – Ensure that the format of, and information on quotes and invoices comply with regulations
  • – Ensure compliance with administrative procedures for the management of advances and payment of suppliers
  • – Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
  • – Monitor and update IOFs follow up manually and electronically
  • – Archive all documents related to purchases
  • Stock / Storage Management
  • – Record daily stock in and out for the coordination office
  • – Prepare stock card for every items in the base
  • – Carry out monthly stock inventory for coordination and reconciliation with what should be in stock
  • – Prepare documents related to stock movement from base to base
  • – Regularly monitor the quality of products during storage. Pay special attention to expiration dates
  • – Archive all documents related to stocks
  • Vehicle Fleet Management
  • – Support the Logistics coordinator in the establishment of vehicle movement schedules
  • – Check and archive the monthly log book of coordination car
  • – Ensure the purchase of the domestic flight tickets for SI staffs and update the movement plan of the mission
  • Premises Management
  • – Follow and maintain the premises items and consumables (drinking water, utility, etc.)
  • – Filter, monitor and organize the arrival and departure of people and goods affected by or in transit through his/her assignment area
  • – Assist support services in printing documents
  • Communication Management
  • – Top up mobile credit to all the Dhaka staffs
  • – Recharge internet data in the USB modem for the Dhaka staffs
  • – Ensure internet service in office and guest house
  • Donation Follow Up
  • – Ensure donation certificate for every donation received
  • – Maintain the donation follow up data base and share it with logistics coordinator every month
  • – Treat the scrap or dead materials/equipment for donation/sell or dump
  • Reporting/Capitalization:
  • – Ensure the compilation of price lists and suppliers
  • – Regularly update the electronic IOF follow up and participate in the preparation of the logistics monthly pack of the coordination at the end of every month
  • – Ensure the drafting monthly stock inventory for the coordination stock and any activity report upon request from his/her line manager
  • – Immediately notify manager of any problems occurring during his/her service, in particular any loss, damage, theft or attempted break-ins
Job Nature
  • Contractual
Educational Requirements
    Bachelor’s Degree or equivalent in related field complemented by education and/or professional training/experience in Logistics and Supply Chain field.
Experience Requirements
  • At least 2 year(s)
Job Requirements
  • At least 2 years of experience in managing or advising on the procurement, distribution and supply chain preferably in an NGO environment.
  • Fluency in written and spoken English is a must.
  • Ability to work in autonomy and to anticipate.
Job Location
  • Dhaka
Salary Range
    Tk. 24393
Other Benefits
    Other benefits as per the organization HR policy.
Job Source
  • Online Job Posting
Only short listed candidates will be invited for test and interview.
SOLIDARITÉS INTERNATIONAL promotes diversity in its workforce

Application Deadline : Jul 20, 2017

Company Information

Solidarites International

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